Privacy Policy
Viskam Australia Pty Ltd ABN 50 609 295 409 trading as “Dealership
Recruitment” (we/us/our)
Privacy Act
We are bound by the Privacy Act 1988 (Cth)(Act) and the Australian
Privacy Principles (APP). We are an APP entity as defined in s 6(1) of
the Act.
We collect and hold personal information relating to our candidates,
clients and other people and entities associated with our candidates and
clients as may be provided or disclosed to us in the course of business.
Such personal information may include, but is not limited to, names,
addresses, telephone numbers, social media details, email addresses,
occupations, wage records, bank account details, credit card details,
medical records and relationship details.
Personal information is collected in the following ways:
by providing it to us directly;
by authorising third parties to provide it to us;
by other parties providing it to us either voluntarily or pursuant to
processes we conduct on our client’s behalf.
How is personal information received and held?
Personal information may be received and held either as a hard copy,
paper, or a soft copy being electronic data, in any available form. In
either case, we take the security of personal information very
seriously. We secure hard copy documents carefully in and out of our
office. We use cyber-security systems to protect soft copy documents. We
never ask for bank details or other sensitive information by email
alone.
Cookies
We may use cookies in a limited manner when you visit our website, for
the purpose of providing you with a better and more customised service.
Cookies are not used by us to collect and store your personal
information. A cookie is a small text placed on your computer by our
webpage server. A cookie can later be retrieved by our webpage services.
Cookies are frequently used on websites. You can choose if and how a
cookie will be accepted by configuring your preferences and options in
your internet browser.
We use cookies for different purposes such as:
to allocate a unique number to your internet browser;
to customise our website for you;
for statistical purposes;
for security purposes; or
to authenticate or identify whether you are registered on our website,
without requiring you to re-enter details each time you log on to our
website.
If at any time you do not wish to accept cookies or wish to delete existing cookies, you
may manually configure your browser to refuse cookies or may manually delete existing
cookies from your hard drive. However, by deleting or refusing to accept cookies you may
frustrate or hinder your access to or use of areas of our website.
For what purpose is personal information collected, held,
used and disclosed?
All data processed by the business is done on a lawful basis. The purposes for which we
collect, hold, use and disclose personal information are:
to offer our services to our clients and candidates. In doing so we
may disclose personal information to other people or entities involved
in the provision of the service, such as government departments and
individuals. Unless compelled by law, we will never disclose personal
information without the client’s knowledge and consent;
to facilitate our internal and external administrative processes
including financial and business operations and reporting
requirements;
to obtain, maintain and comply with the terms of our professional
indemnity and other insurance policies; and
to comply with applicable laws.
How can personal information be accessed or corrected?
Clients may access their personal information and seek correction of it
at any time by applying to our office in person or in writing.
Clients will be formally identified before releasing or amending any
personal information.
Is personal information disclosed outside of Australia?
Where necessary we will disclose personal information to overseas
recipients, including a related body corporate. The likely countries
that information might be sent include the countries where our internet
service providers hosting services are located from time to time, we do
not have control over the location.
What is the complaints process relating to personal
information?
If there is a breach of this privacy policy, either of the Act or the
APP, a complaint may be made to:
our Managing Director at udaya@dealershiprecruitment.com.au or
the Office of the Australian Privacy Commissioner.
Data breaches
All staff are responsible for protecting the confidentiality of
candidate and client information.
What is an eligible data breach?
An eligible data breach, defined in s 26WE(2) of the Act, is
when:
both of the following conditions are satisfied;
there is unauthorised access to, or unauthorised disclosure of, the
information;
a reasonable person would conclude that the access or disclosure would
be likely to result in serious harm to any of the individuals to whom
the information relates; or
the information is lost in circumstances where:
unauthorised access to, or unauthorised disclosure of, the information
is likely to occur; and
assuming that unauthorised access to, or unauthorised disclosure of,
the information were to occur, a reasonable person would conclude that
the access or disclosure would be likely to result in serious harm to
any of the individuals to whom the information relates;
If there is a suspicion of a breach
If we suspect that there has been an eligible data breach, a
reasonable and expeditious assessment will be conducted within 30
days.
If we believe or have reasonable grounds to believe there has been a breach then a
statement will be prepared setting out:
a description of the breach;
the kind or kinds of information concerned; and
recommendations about the steps that we will take in response to
it.
If practicable, we will advise the contents of the statement to each
of the affected candidates and clients who may be at risk from the
breach. If this is not practicable we will publish the statement on our
website and take other reasonable steps to publicise its contents.
Communications with individuals will be via their preferred
communication method.
The statement will be submitted to the Office of the Australian
Privacy Commissioner.
Exception to reporting
Mandatory notification requirements are waived if remedial action can
be taken that results in a reasonable person concluding that the access
or disclosure is not likely to result in serious harm to any of those
individuals.
Acceptable Use Policy
You must not use our website in any way that we deem to be inappropriate or unlawful,
including but not limited to:
any breach of privacy or any infringement upon the legal rights of any
other person;
uploading any virus, malware or other malicious software;
posting, commenting or otherwise transmitting any unauthorised
material including, but not limited to any material that is or is likely
to be defamatory, racist, obscene, threatening, pornographic or
otherwise deemed by us to be unacceptable.
Funds transfer critical information
People across Australia have lost money when hackers have impersonated
a business by altering electronic communications including email, social
media, text, instant messaging, applications, file sharing and documents
including PDF or Word documents. It is critical that we all take steps
to reduce this risk and if you are involved in a transfer of funds it is
our expectation of you in helping to reduce the risk of such loss that
you verify bank account details before transferring money. We cannot be
responsible if funds intended for us are intercepted or diverted
elsewhere as a consequence of fraud. If this happens to you please
contact your bank immediately.
Marketing
If we have an existing relationship with you, or if you have
subscribed to our mailing list, we may use your personal information to
provide you with current information relating to new products and
services that we offer, or events that you may find of interest. If you
do not wish to receive marketing information, you may at any time
decline to receive such information by writing to us at
admin@dealershiprecruitment.com.au, or if the direct marketing is by
email you may also use the unsubscribe function in the email
message.
Disclaimer
We shall not accept liability, either personal or corporate, for
compensation for any loss or damage, howsoever arising, which you may
suffer or become liable for because of your use of this website or our
introduction of a candidate and your decision to employ that candidate.
To the extent that we may be held liable you agree that finding of a
replacement candidate constitutes an adequate remedy and you waive all
other rights against us.
Changes in our privacy policy
We regularly review all of our policies and attempt to keep up to date
with market expectations. Technology is constantly changing, as are the
law and marketplace practices.
As a consequence, we may change this privacy policy from time to
time.
This version of this privacy policy is dated January 2024
